What is an ATS? Your ultimate guide to applicant tracking systems


Another goal of these ATS technologies is to reduce bias, unconscious or otherwise, in recruiting and hiring. For example, machine learning and NLP are applied to job ads to avoid wording that subtly discourages a man or woman from applying. The technologies range from keyword matching to algorithms that take a deeper look at each candidate’s data.

However, an ATS, working in tandem with data-driven analytics, keeps all the insights you need — and discards the information you don’t, such as duplicate records — to ensure reporting accuracy and avoid penalties. Having an ATS that makes it easy to connect with diverse talent, who are historically underrepresented, can become a competitive differentiator for your business. Look for solutions that have features like bias blocking so everyone has a fair shot at joining your company.

ats definition

The labor market moves at a fast pace, and in recent years, competition for skilled top talent has increased, candidate expectations have shifted, and old ways of recruiting and hiring aren’t cutting it. You need fast, fair, scalable hiring processes, which means you need an applicant tracking system to step up your recruiting and hiring game. Applicant Tracking Systems are a crucial component in every organization’s hiring process.

An applicant tracking system, or ATS for short, is an automated tracking system used by employers to manage job applications and candidates. Applicant tracking systems enable recruiting teams to hire faster by helping them stay organized. What began as simple resume parsing software 15 years ago has evolved into a plethora of choices for strategic hiring and recruiting platforms. First, candidates have come to expect companies to provide a positive candidate experience and user-friendly application process, which most applicant tracking systems provide. Second, for the employees involved in the recruitment process, such as recruiters, hiring managers and approvers, an ATS automates and streamlines the hiring process.

ats definition

Job seekers also expect detailed answers to a litany of pre-employment questions, driving ATSs to become more searchable, provide live support or employ bots to tackle FAQs, and be customizable to address new needs in real time. Moving a candidate through the journey from first contact to start date can be a high-touch process. It can be all too easy to lose a top candidate because of slow response times or poor engagement around interview schedules.

ats definition

Recruiting new talent for your business can be a major challenge and you want to be sure you invest in the right tools. Having an ATS can help simplify the hiring process and save recruiters and hiring managers a lot of time, stress, and energy — not to mention help your business grow effectively and efficiently. Note that the Currency Prediction process will look very different between enterprises using a modern versus traditional ATS. For example, how long does it take for a candidate to complete your online job application? One Glassdoor study found that nearly 60% of job hunters applied for positions by smartphone—and that lower-wage workers did so at higher rates.

  • At their most basic, applicant tracking systems make it easier to manage requisitions and candidates by consolidating resumes and candidate information for each requisition.
  • Applicant tracking
    systems are defined as a type of recruiting technology and the
    means by which employers collect and store information on
    individuals who have applied for a position.
  • ATS simplifies the process of posting job openings by allowing recruiters to create and manage job postings within the system.
  • It helps organize and store resume data, facilitate the screening of applications, and automate communication with candidates to enhance the efficiency and effectiveness of the recruitment process.
  • An ATS allows you to post to, and integrate with, marketing
    channels such as job boards and careers pages.

That anticipated growth means that more human resources teams will continue to adopt ATS systems, and ATS providers will continue expanding their software capabilities to meet users’ needs. Most advanced ATSs are not out-of-the-box solutions, so it’s critical to ensure that the business has the time and IT resources to dedicate to a process that could take months or even years. The implementation and integration of processes can also stretch beyond existing IT infrastructure.

Using features like job board posting and interview scheduling helps reduce both time-to-fill and time-to-hire, two crucial recruiting metrics that are good indicators of the effectiveness of an organization’s hiring process. Speeding up your time-to-fill and time-to-hire is crucial in landing talent before competitors, and features that take the administrative work off your hands help accelerate both metrics. An Applicant Tracking System (ATS) is a software solution that automates the hiring process by managing and tracking job applications, sorting resumes, and streamlining recruitment workflows. ATS helps recruiters and hiring managers efficiently manage applicants, identify top candidates, and track their progress throughout the hiring process. ATS solutions are a type of recruiting software designed to streamline your company’s hiring process.

On the enterprise level it may be offered as a module or functional addition to a human resources suite or human resource information system (HRIS). Some ATSs may be available to small and medium enterprises through open-source or software as a service offerings (SaaS). A critical aspect of the hiring process that can go overlooked is compliance with local, and, for larger businesses, international, hiring laws. For example, an ATS can keep records and help your organization quickly correct any discrepancies.

Ask the vendor for a company whose career page is supported by their ATS and go through the application process. You’ll get a sense of ease of use, branding options, and functionality in one fell swoop. During your demo, make sure to ask your representative or salesperson if their ATS has any tools or options to track candidate experience or how they measure or define the quality of candidate experience.

In fact, according to the Society for Human Resource Management (SHRM), candidates who are referred have higher conversion rates, enjoy a longer tenure and make higher-quality hires—all while lowering recruiting costs. In addition, train your field managers to provide positive performance feedback to their team. Remember, personal recognition just might make the difference between whether a worker returns for another assignment or decides to move on.

Once you’ve adopted a paid ATS, you’ll be able to access even more detailed reports and analytics around your key metrics. This will make it easier to report back to your leaders and show the success of the upgrade — building their trust and making them more likely to back your initiatives in the future. There are many platforms on the market with a wide variety of
requirements, functionalities and ATS features. While it still contains
some of the same core ATS features, it generally does not come
with any support.

ats definition

As an HR candidate tracking system, they store candidate profiles and documentation, recorded
interviews, interactions, and evaluations. Applicant tracking systems are designed for high-volume hiring,
helping you organize, filter, and automatically advance
thousands of applicants based on pre-defined qualification
requirements. The system can automatically communicate with
applicants and simultaneously notify your hiring team that an
applicant has progressed to the next stage. When you’re engaged in continuous, high-volume talent acquisition, a powerful recruiting and applicant tracking system isn’t optional.

ATS software helps your team work more efficiently, simplifying and automating processes that used to waste their valuable time. It gives your recruiters the ability to effortlessly organize candidate information and increase their reach, building a more qualified and diverse pool of candidates. It can be especially daunting when it comes to applicant tracking systems since your team’s ability to find and hire the right candidates is a defining factor in overall business success. ATS software is an asset to recruitment planning because they provide the analytics needed to make strategic decisions. ATSs give recruiters the ability to analyze large data sets from recruitment activities (sourcing, screening, interview scheduling, etc.) to better understand their processes. With a better understanding of how recruiting currently operates, teams can identify costly bottlenecks and obstructions and increase efficiency across their recruitment processes.


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